Reception/ Executive Assistant

apartmentSPACEWORX placeLaurel schedulePart-time calendar_month 

Spaceworx is seeking a highly organized and personable Receptionist/Executive Assistant to join our dynamic team. This position plays a critical role in ensuring the smooth operation of our office and providing exceptional support to our executives, sales account manager and production manager.

As a Receptionist/Executive Assistant, you will be the first point of contact for visitors and clients, and your professionalism and warm demeanor will create a welcoming atmosphere. You will also be responsible for managing office operations, scheduling meetings, handling correspondence, and supporting various administrative tasks.

Responsibilities
  • Greet and welcome visitors, clients, and employees with a positive and professional attitude
  • Answer and direct incoming calls to appropriate personnel
  • Assist with Sales Managers showroom demos and scheduling appointments
  • Organize meetings, prepare agendas, and take minutes as needed
  • Assist with travel arrangements, event planning and training sessions.
  • Maintain an organized and efficient office environment
  • Handle incoming and outgoing mail and packages
  • Perform general administrative tasks, including filing, scanning, and data entry
  • Prepare correspondence, reports, presentations, and other documents as needed.
  • Oversee office supplies inventory and place orders as required.
  • Support various special projects and initiatives as assigned
Requirements
  • Proven experience as a receptionist, executive assistant, or in a similar administrative role
  • Exceptional, clear verbal and written communication skills
  • Strong organizational and multitasking abilities
  • Ability to prioritize and manage time effectively
  • Proficient in Microsoft / Google Office Suite (Word, Excel, PowerPoint, Gmail.)
  • Proficient in navigating and ERP software system (example: Odoo)
  • Familiarity with office equipment, such as printers, copiers, and fax machines
  • High level of professionalism and discretion when dealing with confidential information
  • Strong attention to detail and accuracy in work
  • Suitable, decent attire (corporate causal acceptable)
  • Non smoking office environment
  • Positive attitude and ability to work collaboratively in a team environment
Benefits
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Training & Development
  • Wellness Resources
  • Health Care Reimbursement Plans (Medical, Dental & Vision)
  • Birthdays- We celebrate them,, you organize them!
  • Beautiful Showroom/ Office Setting with private modular spaces
  • Easy Access to Laurel, MD from both DC and Baltimore areas.
  • Ample parking, beautiful window views from office.
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