Administrative Assistant 4

You will act as a communication manager for our office, ensuring smooth operations and efficient information flow.

Responsibilities:

• Conduct research and handle information requests to support office functions.
• Execute general office duties such as maintaining management systems and performing basic bookkeeping tasks.
• Prepare a variety of documents including invoices, reports, memos, letters, and financial statements.
• Manage and maintain corporate documents, records, and reports.
• Oversee the distribution of incoming correspondence, including faxes and emails.
• Respond to correspondence containing routine inquiries.
• Utilize computer applications such as Microsoft Word, Excel, and PowerPoint for various tasks.
• Exhibit strong verbal and written communication skills, multi-tasking, and customer service skills.
• Demonstrate the ability to work independently and manage one’s time effectively.
• Maintain organized and confidential information. • Proficient in Microsoft Office Suite including Word, Excel, and PowerPoint
• Capable of performing basic bookkeeping tasks
• Ability to prepare invoices and responses
• Experience with clerical duties and office functions
• Strong customer service and interpersonal skills
• Excellent written and verbal communication skills
• Comfortable with conducting research independently
• Ability to manage records and documentation effectively
• Proficient in the use of computer programs and software
• Experience with the 'About Time' time management system
• Ability to conduct and understand conductivity measurements
• Experience in distributing faxes and managing correspondence
• Familiarity with preparing and understanding financial statements
• Ability to perform tasks related to clerical duties
• Strong interpersonal skills and ability to work in a team environment
• Excellent written communication skills for professional correspondence
• Ability to manage and record office functions and tasks.