Receptionist
Our client is a boutique family law firm dedicated to providing compassionate and personalized legal services to our clients. They specialize in matters related to divorce, child custody, spousal support, and adoption. Their firm prides itself on fostering a welcoming and supportive environment for both clients and staff, ensuring professionalism and confidentiality in all interactions.
Job Overview: We are seeking a warm, organized, and detail-oriented Receptionist to be the first point of contact for clients and visitors at our firm. The ideal candidate will be personable, articulate, and able to manage a variety of tasks in a fast-paced environment.This role is vital to ensuring smooth day-to-day operations and maintaining our firm's professional image.
Qualifications:
- Previous experience as a receptionist, administrative assistant, or in a customer service role (preferably in a law firm or professional services environment)
- Excellent communication and interpersonal skills
- strong organizational skills and the ability to multitask effectively
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with legal management software (preferred but not required)
- Ability to maintain confidentiality and discretion with sensitive information
- A professional demeanor and polished appearance
- High school diploma or equivalent required; some college or legal training is a plus
shift: First
work hours: 9 AM - 5 PM
education: High School
Responsibilities- Greet clients, visitors, and vendors in a friendly and professional manner
- Answer, screen, and direct incoming phone calls to the appropriate staff or attorneys
- Schedule and confirm client appointments
- Manage the firm's general email inbox, forwarding inquiries to the correct team members
- Assist with filing, scanning, and maintaining confidential client records
- Handle mail distribution, deliveries, and courier services
- Maintain the cleanliness and organization of the reception area and conference rooms
- Assist with administrative tasks such as data entry, copying, and preparing legal documents
- Monitor office supplies and coordinate reordering with office management
- Support staff and attorneys with special projects and other administrative duties as needed
- Greeting Customers
- Mail Distribution
- Clerical Work
- Administrative Duties
- Ordering Supplies
- Switchboard Operation
- Receptionist Duties
- Answering Phones
- Microsoft Office
- Multi-tasking
- Filing
- Years of experience: 3 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.