Office Administrator - West Palm Beach - ref. f4470919

We are offering an exciting opportunity for an Office Administrator in West Palm Beach, Florida. This role will involve a broad range of tasks, including reception duties, administrative support, IT troubleshooting, and concierge services. The successful candidate will play a crucial part in maintaining the smooth operation of our office and ensuring a positive experience for our clients and stakeholders.

Responsibilities:

• Oversee the reception area, which includes welcoming visitors, managing incoming communications, and scheduling conference room bookings.
• Handle office inventory management tasks such as monitoring, ordering, and restocking office supplies, and coordinating with vendors for office maintenance needs.
• Provide administrative support to the team, which involves scheduling meetings, preparing documents, and handling confidential information.
• Assist with travel arrangements for staff and executives and coordinate logistics for both internal and external meetings.
• Serve as the first point of contact for basic IT issues, including setting up equipment, troubleshooting connectivity, and liaising with IT support providers.
• Act as a concierge for visiting clients and investors, arranging transportation, accommodations, and other special requests.
• Maintain a clean, organized, and well-equipped office environment for daily operations.
• Ensure a seamless and comfortable experience for all visitors.
• Maintain an inventory of office technology, ensuring all equipment is functioning properly.
• Act as a point of contact with building management for any office issues that may arise.
• Applicant must possess a minimum of 3 years' experience in an Office Administration role
• Previous experience in a Corporate Office environment is desirable
• Skilled in using Microsoft Office Suites including Word, Excel, and PowerPoint
• Familiarity with Office Administration procedures and policies
• Experience in Ordering Office Supplies and managing inventory
• Basic Troubleshooting skills, including Basic Network and Hardware Troubleshooting
• Experience in providing Concierge Services is a plus
• Excellent Calendar Management skills, including scheduling meetings and appointments
• Experience in Travel management, including booking flights and accommodations
• Experience in Onboarding new employees, including preparing necessary paperwork and coordinating with HR.