Executive Secretaries and Administrative Assistants

We are offering a long-term contract employment opportunity for Executive Secretaries and Administrative Assistants in Albany, New York. The role involves providing high-level administrative support within our team, conducting research, preparing statistical reports, handling information requests, and performing clerical functions.

Responsibilities:

• Provide administrative support by conducting research and preparing statistical reports.
• Handle information requests and perform clerical functions such as preparing correspondence, receiving visitors, and arranging conference calls.
• Schedule meetings and organize travel and business expense reimbursements.
• Act as immediate supervisor's personal representative in routine contacts with other State executives.
• Perform special assignments, studies, and routine administrative functions as specifically directed.
• Screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response.
• Manage calendars and schedule meetings with both internal and external stakeholders.
• Handle correspondence, calls, emails, and other forms of communication with internal and outside stakeholders.
• Prepare reports and other documents, manage travel arrangements including booking flight and hotel reservations.
• Assist with special projects and research as needed. • Demonstrated proficiency in Microsoft Excel and other Microsoft Office applications
• Experience in customer service and strong interpersonal skills
• Excellent communication skills, both written and verbal
• Ability to perform clerical duties such as correspondence and reporting
• Experience in research and project management
• Knowledge of hiring processes and ability to liaise with vendors
• Ability to handle financial notes and interact with stakeholders at all levels
• Experience in managing travel arrangements and maintaining expense accounts
• Familiarity with the software 'About Time' for efficient planning
• Ability to lead special projects and ensure timely delivery of deliverables
• Experience in preparing reports and managing reimbursements
• Ability to support C-Suite executives with administrative tasks
• Capability to manage complex scheduling and planning tasks
• High level of professionalism and confidentiality
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Willingness to take on new challenges and learn new skills
• Proven track record of reliability and consistency
• Experience in managing complex travel arrangements
• Ability to handle sensitive information with discretion.