Project Coordinator

The schedule is Monday-Friday from 7:30am-4:30pm

Key Project Coordinator Responsibilities:

• Assisting project managers with tasks such as submittals and change orders to ensure project progression aligns with set timelines.
• Updating and maintaining client records accurately.
• Overseeing document control and ensuring all necessary documents are in order and easily accessible.
• Managing and updating spreadsheets in Excel to accurately track project details and progress.
• Creating comprehensive agendas for weekly meetings and coordinating with the necessary personnel to ensure productive meetings.
• Taking accurate minutes during meetings and distributing them to relevant team members.
• Tracking project progress continually, identifying any potential or emerging issues and addressing them promptly.
• Handling reception duties, such as answering phones and responding to inquiries.
• Ordering, stocking and maintaining office supplies inventory.

We are looking for someone who thrives in fast-paced environments, manages their time efficiently, and has excellent communication and organizational skills. Prior experience in a project coordination role within the construction industry is highly desirable.

• Demonstrated proficiency in Microsoft Office Suite, including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
• Strong customer service skills with the ability to build and maintain relationships
• Experience in managing timelines and meeting deadlines
• Organized with the ability to manage and maintain files and records
• Skilled in scanning documents and maintaining digital records
• Ability to multitask and prioritize tasks in a fast-paced environment
• Excellent verbal and written communication skills
• Proactive and self-motivated with the ability to work independently as well as part of a team.