Guidance Department Secretary

Purpose: To provide administrative and secretarial support to the Assistant Principal for

Guidance and other members of the Guidance Department Staff.

1. Answer a variety of telephone calls and other inquiries relative to guidance matters
2. Create and maintain a welcoming, positive tone in the Guidance waiting area
3. Receive walk-in guests including students, parents, community members, teachers and guests.
4. Initiate and respond to telephone calls, provide information and resolve issues, rerouting calls as necessary.
5. Receive, request and record transcripts
6. Coordinate the administration of the PSAT and Pre-ACT exams
7. Execute requests for working papers
8. Maintain and oversee the Guidance Department budget
9. Initiate and coordinate all forms and paperwork related to school withdrawals
10. Facilitate crisis interventions by directing distressed students to the appropriate in-school resources
11. Annually update the School Calendar, Guidance Handbook, the Guidance section of the Faculty and Student Handbooks
12. Collate and disseminate failure reports
13. Distribute directories and handbooks to Guidance personnel
14. Coordinate the Placement exam including the assignment of personnel
15. Assist with the coordination of grade level assemblies and the Freshman Biography and Sophomore self-evaluations
16. Maintain the records room, including properly disposing of outdated materials

Bilingual preferred

Kellenberg Memorial High School Guidance department offers a congenial, student centered, faith-based, dynamic, and collaborative work environment.