Receptionist

We are offering a long-term Part Time contract employment opportunity for a receptionist in the advertising industry located in Chicago, Illinois. The primary function of this role is to manage office operations, assist with team needs, and create a positive office atmosphere.

Schedule: Monday, Wednesday and Thursday 10-1 or 2 pm

Responsibilities:

• Coordinating and setting up meals for the team.
• Managing grocery orders for the office.
• Overseeing daily office operations.
• Assisting with various administrative needs.
• Adding new hires and visitors to the security list.
• Assisting the Executive Assistant with light administrative duties.
• Maintaining a positive and inclusive environment by serving as a culture fit ambassador.
• Answering multi-line phone system and providing customer service.
• Performing data entry duties and organizing files.
• Managing email correspondence and scheduling appointments using Microsoft Excel, Microsoft Outlook, and Microsoft Word.
• Assisting with team requests as needed.
• Prior experience is not required, open to candidates with 0+ years of experience
• Ability to proficiently manage an answering multi-line phone system
• Strong customer service skills with a focus on delivering a high-quality customer experience
• Experience with data entry, ensuring accuracy and attention to detail
• Proficiency in email correspondence, demonstrating clear and effective communication
• Excellent interpersonal skills, with the ability to interact with individuals at all levels
• Knowledge of Microsoft Excel, Microsoft Outlook, and Microsoft Word
• Organizational skills, particularly in relation to file management
• Ability to schedule appointments effectively and efficiently, managing time and resources
• High school diploma or equivalent educational qualification is required