View Jobs Description
DESCRIPTION
The Orange County Fire Authority (OCFA) is currently accepting applications for the position of Extra Help Supply Services Specialist in the Communications Division of the Logistics Department. This recruitment is an OCFA internal recruitment.ONLY applications from current, qualified OCFA personnel including Reserve Firefighters will be accepted.
EXTRA HELP
Extra help appointments shall be occupied on less than a year-round basis and limited to an average of less than thirty (30) hours per workweek. Assignments may exceed one year if they:
- Require professional or highly technical skills;
- Are designated “intern” (entry-level);
- Are designated “seasonal” (work in less than seven calendar months per year),
- Are designated “intermittent” (work on an irregular, as-needed basis).
An extra help employee serves at the pleasure of the Authority in an extra help position and may be removed from an extra help position at any time with or without notice or cause and without a hearing, pursuant to the OCFA’s Personnel and Salary Resolution.
CLASS SUMMARY
Under general supervision, and depending on assignment, consults with OCFA staff to determine specific purchasing needs and specifications; orders, receives, stores, and/or manages the inventory of supplies for various Authority divisions and fire stations; counts, restocks, organizes, and labels supplies; supports communications section help desk staff; works with vendors to repair faulty equipment; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
This is a fully qualified, journey-level classification. Incumbents will be assigned to the Communications/Logistics Division. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
Receives general supervision from assigned supervisory and/or management staff. Exercises no direct supervision over staff.
ESSENTIAL FUNCTIONS
(These duties are intended to be representative sample of the duties performed by the class.)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions, and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
When assigned to the Communications Division:
- Receives, stores, and manages inventory of supplies; checks for proper quality, quantity, condition, and price.
- Sorts and places inventory in storage areas, shelves, or bins as required; inputs and retrieves inventory information using a computer workstation or mobile device; verifies information on computer-generated documents; maintains computerized inventory management system for OCFA staff; assigns asset tags as required.
- Maintains warehouse and distribution standards and procedures.
- Assists Help Desk staff with programming pagers, radios, modems, and other electronic equipment for vehicles; works with vendors to repair faulty equipment; imports pertinent data into computer systems to connect equipment to the network.
- Performs special projects as assigned.
- Performs related duties as assigned.
To view the full list of essential functions, please use the following link: SUPPLY SERVICES SPECIALIST
MINIMUM QUALIFICATIONS
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.
EDUCATION (position requirements at entry):
- Equivalent to completion of the twelfth (12th) grade.
EXPERIENCE (position requirements at entry):
- Two (2) years of experience performing inventory work including maintenance of computer-based inventory systems.
LICENSES AND CERTIFICATIONS (position requirements at entry):
- Possession of, or ability to obtain, a valid Class C California driver's license by time of appointment.
This classification is subject to enrollment in the California DMV Pull Notice Program, which periodically provides Risk Management with the incumbent's Driver License record and status.
KNOWLEDGE AND SKILLS:
To review the required knowledge and skills of this position, please use the following link: SUPPLY SERVICES SPECIALIST
SUPPLEMENTAL INFORMATION
TENTATIVE SCHEDULE OF EVENTS:
- Last Day to Apply: Sunday, September 15, 2024 at 11:59 PM
- Oral Interview: Week of September 23, 2024
- Expected Start Date: TBD
Please note that the tentative schedule listed above may be modified to meet the needs of the Authority.
PHYSICAL REQUIREMENTS
Must possess mobility to work in a warehouse environment and in the field; strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; frequently reach, twist, turn, kneel, bend, stoop, squat, crouch, grasp and make repetitive hand movement in the performance of daily duties; to climb and descend from ladders to reach shelving, and to operate a motor vehicle and visit various County sites; vision including color vision to inspect supplies and operate equipment.
The job involves fieldwork requiring frequent walking in operational areas and driving to various County sites. Finger dexterity is needed to operate equipment. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 50 pounds or heavier weights with the appropriate equipment on a frequent/occasional basis, in all cases with the use of proper equipment and/or assistance from other staff.
WORKING CONDITIONS
Employees work in OCFA buildings, facilities, and in the field and are exposed to loud and excessive noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, hazardous physical substances and odors, and fumes, dust and air contaminants.
May be required to respond to emergencies during evenings, weekends, and/or holidays. Unscheduled overtime work is required to support various emergencies during evenings, weekends, and/or holidays.
NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the needs of the department.
PRE-HIRE REQUIREMENTS
Before an employee is hired, he/she must successfully complete pre-employment requirements including, but not limited to fingerprinting and background check, reference check, DMV check, licensure/certification check, Oath of allegiance to the United States of America and the State of California, and proof of eligibility to work in the United States in accordance with Immigration and Reform Control Act of 1986.All intern offers are contingent upon the successful completion of a pre-employment medical exam including a drug screen through the OCFA's designated physician.
HOW TO APPLY FOR THIS POSITION
An applicant must submit, during the application filing period, an online application and attach any supplemental information as required in the job announcement which may include submitting responses to a supplemental questionnaire. Online resumes and other unsolicited materials may be attached, but will not be considered in lieu of the required online application, unless otherwise specified in the job announcement.The OCFA reserves the right to limit the number of online applications when necessary. Applicants are responsible for maintaining/updating their contact information through the online application system.
INITIAL SELECTION REVIEW
The Human Resources Department reviews all initial application materials to identify qualified applicants. Applicants meeting minimum qualifications will be invited to the first phase of the recruitment process. The OCFA reserves the right to refer only the better qualified applicants if the number of applicants is high.If the number of applicants is high, the review process may include a secondary screening (by a panel of job knowledge experts) of the applications and/or supplemental questionnaires in which the better qualified applicants are referred to the next phase of the recruitment process.
Because recruitment processes vary, applicants are advised to thoroughly review the job announcement before submitting their online application materials.
TESTING
Testing for this position or any other position may include, but is not limited to the following: written exam, practical exam, panel interview, physical ability test, assessment center, oral presentation, project assignment, etc. If a revision is made to a testing component during a recruitment process, the assigned recruiter will notify by email all affected applicants.
RECRUITMENT/SELECTION PROCESS AND REQUIREMENTS
All recruitment/selection process and requirements will be held in accordance with the OCFA's Selection Rules, which are available for inspection in the Human Resources Department.
ELIGIBLE LIST
The duration of an Eligible List for this recruitment is one (1) year, unless abolished by the Human Resources Director prior to the expiration.
WITHDRAWING FROM THE RECRUITMENT PROCESS
If an applicant chooses to withdraw from this recruitment process, he/she is required to submit an email notification to Ivonne Spagon, Human Resources Analyst II at ivonnespagon@ocfa.org requesting a withdrawal from the process. The email to the recruiter must include the applicant's current phone number.
AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATION
In accordance with the Americans with Disabilities Act, persons with disabilities requiring reasonable accommodations for the purposes of employment testing should contact Ivonne Spagon, Human Resources Analyst II at (714) 573-6810 or ivonnespagon@ocfa.org at least 72 hours prior to any portion of the examination process.
QUESTIONS
All questions regarding this recruitment should be directed to Ivonne Spagon, Human Resources Analyst II at (714) 573-6810 or ivonnespagon@ocfa.org.
NOTE
The provisions of this publication do not constitute an express or implied contract. Any provision in this publication may be modified or revoked without notice.
EQUAL OPPORTUNITY EMPLOYERThe Orange County Fire Authority is an Equal Employment Opportunity Employer.