Administrative Assistant Sr

This role offers a long term contract employment opportunity.

Key responsibilities:

• Assist in the coordination and scheduling of meetings and events, including location and equipment reservations and the preparation of necessary materials.
• Handle travel arrangements, including booking accommodations, managing corporate credit cards, and assisting with travel reimbursements.
• Process business-related reimbursements and facilitate special department orders.
• Manage customer inquiries and maintain accurate customer records.
• Coordinate department events and activities, including the monitoring of expenditures and budgets.
• Liaise with the Facilities department for cleaning and maintenance needs.
• Oversee the Support Station for the floor, including maintaining supplies, sorting, and distributing mail, and calling for equipment maintenance.
• Assist with the onboarding process for new hires and contractors, including ordering IDs and computers, answering questions, and preparing welcome letters.
• Develop and maintain various spreadsheets, charts, and lists for reporting purposes.
• Develop presentations as needed and assist with the maintenance of various databases and department websites.
• Coordinate technical department issues with the Help Desk.
• Handle customer applications and monitor accounts, taking appropriate action as necessary.
• May be responsible for maintaining department equipment and ensuring equipment is returned after use.
• Proficiency in communication and interpersonal skills
• Familiarity with office functions and administrative duties
• Experience in reporting and maintaining databases
• Knowledge of policy making and implementation
• Ability to answer inbound calls and manage inquiries professionally
• Experience in handling invoices and budget processes
• Skills in materials handling and facility management
• Proficiency in using software for spreadsheets, presentations, and graphic design
• Familiarity with 'About Time' software for time management
• Experience in onboarding new employees and providing deskside support
• Ability to manage calendars and coordinate travel arrangements
• Knowledge of industry practices and real estate management
• Proficiency in Lotus Notes and other monitoring tools
• Experience in website management and content creation
• Ability to create and interpret charts and graphs.