Newark - Receptionist (HR & Administrative)

The individual in this role must be self-motivated and use initiative and judgment to set/adjust priorities and work-order but must seek guidance from supervisor when confronted with unfamiliar situations or problems/deviations.

• Post open positions on all university, labor, and other outreach sites.
• Receive and upload all resumes from Handshake.
• Assist HR Generalists with scheduling interviews, updating HRIS, and refreshing requisitions.
• Ensure employment posters for DE and FL are current.
• Prepare New Hire Orientation packets and materials.
• Prepare New Employee files and file documents into appropriate employee files.
• Assist with HR Newsletter.

• Provide front-desk coverage, to include greeting visitors, ensuring compliance with related SOPs, executing SOP in the event of an unannounced FDA audit, administering building access cards, handling mail for CEO, etc.
• Coordinate business card orders, including proofing copy before final print & generating purchase orders for relevant items.
• Complete assigned special purchasing duties, to include, ordering name plaques, managing the printer cartridge inventory and processing orders, etc.
• Coordinate onsite and offsite company meetings to include venue, invitations, food requirements, and AV.
• Coordinate catering needs as requested.