Administrative Assistant

We are in search of an Administrative Assistant to join our client's team located in Reading, Pennsylvania. This role is within the art center industry, offering a long term contract employment opportunity. As an Administrative Assistant, you will be responsible for handling various administrative tasks, such as organizing and maintaining art records, coordinating logistics, and offering support for exhibitions.

Responsibilities:

• Assist in cataloging, organizing, and maintaining records of the art collection
• Coordinate logistics related to art handling
• Provide administrative support for exhibitions, loans, and acquisitions
• Respond to inquiries related to the art collection
• Oversee the updating of digital and physical filing systems, and monitor inventory
• Assist with audits, schedule and coordinate meetings and events, and manage correspondence
• Generate reports and documents, assist with budgeting and financial tracking related to art collection and center activities
• Provide administrative support to the Interim Vice President of Administration and other staff members as required
• Strong customer service abilities, capable of interacting with various stakeholders in a detail-oriented manner.
• Proficient in data entry tasks, ensuring accuracy and efficiency.
• Skilled in managing email correspondence, ensuring clear and detail-oriented communication.
• Experience in administrative office duties, managing various tasks simultaneously.
• Proven capabilities in providing administrative assistance to multiple departments.
• Skilled in cataloging, organizing, and retrieving data efficiently.
• Ability to maintain records in a systematic and organized manner.
• Experienced in performing data entry tasks, ensuring accuracy and timeliness.
• Proficiency in calendar management, coordinating schedules and appointments effectively.