Executive Assistant

Located in the Miami area, this role is a long-term contract with the potential for permanent hire.

Key Responsibilities:

• Provide comprehensive administrative support to executives and senior leadership.
• Manage calendars, schedule meetings, and coordinate various appointments.
• Organize travel arrangements, including flights, accommodations, and transportation.
• Prepare, edit, and proofread reports, presentations, and correspondence.
• Prioritize and screen incoming calls, emails, and requests.
• Keep track of and maintain important executive files and records.
• Assist with preparing and reviewing key documents and reports.
• Maintain confidentiality while handling sensitive information.
• Act as a liaison between senior executives and both internal and external parties.
• Oversee administrative duties such as expense reporting and budget monitoring.
• Coordinate company events, meetings, and special projects.
• Research and compile data to assist in decision-making processes.
• Manage multiple tasks and projects while staying organized.
• Proactively suggest improvements to optimize workflows and efficiency.
• Support special projects and perform ad hoc tasks as needed.
• Maintain a professional image and represent the executive office positively.
• Bachelor’s degree or equivalent experience (preferred).
• Bilingual in Spanish.
• Proven experience in an executive assistant or similar administrative role.
• Proficiency in Microsoft Office Suite and communication tools.
• Strong organizational skills and ability to manage time effectively.
• High attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Discreet with confidential information.
• Problem-solving abilities and adaptability to shifting priorities.
• Ability to work in a fast-paced and ever-changing environment.
• Strong interpersonal skills for effective collaboration with executives and peers.