[ref. l4628117] Seasonal Event Assistant - Beverly

Who We Are:

As a non-profit conservation organization, we are funded and supported entirely by our visitors, supporters, volunteers, and our 100,000 Member households. We encourage you to learn more about The Trustees on our website, www.thetrustees.org.

Posting Information:

Location: Long Hill, Beverly, MA

What You’ll Do:

Your Impact:

Sandy beaches, wooded trails, cultural gardens, historic homes, community supported agriculture—there are many ways for visitors to discover and explore The Trustees, and just as many opportunities for seasonal employees to make each visitor’s experience special.

The Role:

As a Event Assistant, you will play a crucial role in representing the venue during weddings and events, providing superior customer service to clients, guests, and vendors, and ensuring regulation rules and standards are maintained for the protection of the Long Hill house and gardens throughout the event.

The ideal candidate will be a team player with a positive attitude, excellent communication skills and a passion for creating memorable experiences.

This is a great job for someone with weekend availability, and perfect for a student or other professional seeking part-time extra hours. The main events season is from May to September and hours are based on events scheduled, primarily Friday-Sunday 4:30PM-11:30PM

Specifically, you’ll:

• Greet and direct clients and guests upon arrival, provide assistance as needed, and ensure a smooth and seamless experience throughout their event.
• Attend any problems or complaints that may arise during the event.
• Professionally and kindly ensure policies are being followed by clients, guests, and vendors.
• Assist with event set up and various tasks at the discretion of the Events Manager
• Understand that the protection of the Long Hill historic house and gardens is of the outmost importance.
• Review catering responsibilities with catering manager before the event, making sure check list is completed and signed at the end of the event.
• Monitor accessibility and protect the historic house during the event.
• Monitor event activities and decibel levels throughout the event to ensure compliance with venue policies and procedures.
• Maintain restroom supplies, cleanliness, and function throughout the event.
• Manage lights in the tent as needed, turn on lights for pergola, walkways, and parking lot at dusk.
• Oversee the clean-up and restoration of the property at the events conclusion, ensuring timely end of event in keeping with contract agreements.
• Make sure wedding rooms are cleared of personal belongings and keep track of any items left behind and stored for pick up the next day.
• Ensure the property is fully closed and locked up after the event.

This is a limited-term, nonexempt position (16 hours/week) reporting directly to the Engagement Manager.

Requirements

What You’ll Need:

Skills and Experience:

• Availability to work weekends and holidays in the summer season, access to reliable transportation is required.
• Previous experience working in a fast paced, team-centered environment is preferred.
• Comfortable working outside 100% of the time, in variable conditions
• Able to withstand the physical demands including bending, walking, constantly moving, and ability to stand for 8-10 hours in outdoor conditions
• Able to liift 60 lbs
• Ability to work weekends, evenings, and holidays is required

Eligibility Criteria:

• Current authorization to work in the United States – a candidate must have such authorization by his or her first day of employment.
• A satisfactory criminal background (CORI) check.
• Must be 18 years or older.

Don’t quite have all the skills and experience listed above? We still want to hear from you! Research shows that historically marginalized groups are less likely to apply if they do not meet every single requirement. We are committed to building a diverse team and encourage you to apply even if you are missing some of the skills and experience above.

Questions? Contact our People team at people@thetrustees.org!

Benefits

Your Benefits:

• Sick Time: Mass Sick Time
• Reciprocity: Employees have access to free and discounted admission and membership to more than 50 nearby museums and cultural institutions.
• Discounts: Enjoy free entry to all Trustees properties, discount event tickets, and discounted merchandise at our stores and on stays at our inns.

Equal Opportunity and Diversity:

We aspire to reflect and effectively serve the residents and communities of Massachusetts, who are at the core of our mission.

The Trustees’ commitment to advancing the organization’s vision for this work may be found here: Diversity, Belonging, Inclusion and Equity.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

We are committed to creating an inclusive and accessible work environment. To request reasonable accommodations during the application or interview process, please contact us at people@thetrustees.org.