Human Resources Assistant

Overview:

We are looking for an HR administrative assistant in our Human Resources department to work at the front desk in our office.

Essential Duties and Responsibilities:

• Manage Drive on pass database and issuing of parking passes
• Manage leave of absence, extended leave, unemployment and ARC programs Performs other duties as assigned
• Welcomes and directs visitors to the office, including tenants, investors, vendors and other business partners in a friendly, professional manner
• Answers telephone calls and directs callers to appropriate associates Takes and retrieves messages
• Provides callers with general information, including company address, directions and other related information
• Receives, sorts and forwards incoming mail; coordinates the pickup and delivery of packages and mail
• General office support, including ordering and managing the inventory and purchase of all office supplies
• Schedule meetings and appointments
• Provide general administrative support to all business teams ie. scanning and uploading documents to multiple filing systems, preparing and distributing interview packets, etc.
• Process receipts for travel reimbursement
• Address employee queries regarding office management issues (stationary, Hardware, Travel Arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Performs other duties as assigned

Qualifications:

Required:

• Bachelor's degree in Human Resources, Business Administration, Business Management or a related field
• Experience with MS Office (Word, Excel, OneNote, PowerPoint) Demonstrated ability to communicate effectively using technology (i.e. Skype/instant messaging, MS Outlook, mobile technology)
• Available to work 100 percent of the time on site (no work from home ability)
• Ability to work a minimum of 07:00-16:30, Monday- Friday, with the ability to work extended hours

Preferred:

• Experience as an Administrative Assistant
• Experience in Human Resources
• Experience in Customer Service