Legal Secretary

Our client - a boutique law firm representing clients in commercial litigation is searching for a Legal Assistant to support the team on a contract basis in their Brooklyn NY office.

Role will involve dictation and formatting of New York State litigation legal documents (briefs, motion, etc.), administrative tasks (calendar management, reservations, personal tasks for Managing partner, etc.), as well as document production.

Responsibilities:

• Dictate and format various legal documents, including briefs and motions.
• Manage calendars effectively to ensure all meetings, deadlines, and court dates are attended to.
• Maintain client relations and handle client inquiries in a detail-oriented manner.
• Use Case Management Software to track and manage legal cases.
• Utilize Aderant, Adobe Acrobat, and Automated City Register Information System (ACRIS) in everyday tasks.
• Carry out billing functions and manage client accounts.
• Use CompuLaw for legal calendaring and matter management.
• Handle personal tasks for the managing partner as required.
• Work with various consumer electronics to ensure smooth operations.
• Ensure all client relations are handled in a detail oriented and efficient manner.
• Proficient in Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), Case Management Software, and CompuLaw.
• Demonstrated ability to handle billing functions effectively.
• Proven experience in briefing and calendar management.
• Strong client relations and communication skills.
• Knowledge of consumer electronics.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Detail-oriented with strong organizational and planning skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient in Microsoft Office Suite.
• Familiarity with legal terminologies and documentation.
• Proven experience in a legal secretary role or similar is desirable.
• Strong problem-solving skills and ability to work under pressure.
• High degree of professionalism and ability to interact with all levels of staff.
• Ability to work independently and as part of a team.