Bookkeeper

This role will also involve tasks related to HR Onboarding and office organization.

Responsibilities:

• Accurate and timely processing of Accounts Payable/Receivable, including invoice generation and payment processing.
• Conducting basic business analysis such as spending reports, outstanding invoice totals, proposal totals, and cash flow projections.
• Monitoring and tracking project expenses to ensure accurate cost allocation records.
• Professionally responding to business inquiry emails, engaging appropriate personnel for issues, and following up on proposals.
• Managing client interactions including contacting clients regarding outstanding invoices and tracking proposal requests.
• Assisting in HR Onboarding tasks such as scheduling interviews, processing applications and payroll forms.
• Submission of weekly time reporting for payroll.
• Performing administrative tasks related to 401k such as deferral requests, submission of payroll data for year-end tax filings, and document distribution.
• Maintaining office organization and handling general business tasks such as ordering materials/supplies/services, and maintaining business operations files.
• Creating and maintaining client databases for efficient management.
• Minimum of 3 years of experience in a bookkeeping role or similar
• Proficiency in Account Reconciliation, Accounts Payable (AP), and Accounts Receivable (AR)
• Experience with Bank Reconciliations and Bookkeeping
• Strong data entry skills
• Proficient in Microsoft Excel
• Experience with Month End Close procedures
• Knowledge and experience in handling Payroll
• Proficiency in QuickBooks software
• Demonstrated skills in Administrative Office tasks
• Proven experience in Client Management and Vendor Management
• Ability to work independently, as well as part of a team
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to meet deadlines and handle multiple tasks simultaneously
• Degree in Accounting, Finance, or related field is preferred.