Contract Support Specialist - Maitland - ref. z03254315

Overview:

Colliers Engineering & Design is seeking a dynamic, highly motivated, and experienced Contract Support Specialist within the CEI industry to join our growing Florida market, most specifically Miami/Orlando.

Responsibilities:

• Preparing/updating spreadsheets, progress, and final estimates, EEO compliance, Processing Construction Contract changes, etc.) for multi-concurrent projects.
• Familiarity with the Department’s Procedures covering the project-related duties
• Create, edit, finalize, Proof-reading drafts, and distribute letters, memos, correspondence, transmittals, project trackers, applications, reports and other materials.
• Follow up with internal team members on open/overdue items.
• Assist in the creation and maintenance of project files, including both electronic and hard copies. This may include scanning, mailing, and filing documents.
• Track correspondence between project manager and various outside parties to ensure timely responses, responding on behalf of project manager as appropriate.
• Effectively communicate and coordinate with internal team members, outside parties, and client(s) to advance projects.
• Prepare and review memos, reports and other project documents as directed.
• Plan, schedule, coordinate, and communicate with the contractor for compliance with the contract, FDOT procedures and/or directives, and construction project reporting and documentation processes.
• Prepare, manage, and track project related documents such as agreements, correspondence, deliverables, insurance, submittal logs, RFI Logs, site visit schedules, etc.
• Prepare, submit, track, and act upon budget authorization requests within client(s) project management system(s) as directed.

Qualifications:

• High School Graduate or equivalent plus four (4) years of experience
• Experienced in the use of standard word processing software.
• FDOT experience a must.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
• CTQP Final Estimates Level I & II
• Candidate should exercise independent judgment in planning work details and making technical decisions related to the office aspects of the project.

What We Offer:

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!