Construction Administrator
Allied Fire Protection Carrollton
CONSTRUCTION ADMINISTRATOR (INVOICING AND COLLECTIONS)
JOB DESCRIPTION
Job Responsibilities include but are not limited to:
- Set up jobs in CE
- Send timesheets and expense reimbursement to payroll for all const., remodel and service techs
- Issue POs including DC
- Enter PO receipts and upload pick tickets to POs including DC
- Request missing invoices and packing slips from vendors including DC
- Invoice jobs in CE
- Send out invoices to customers
- Scan folders
- Filing
- Issue credits
- Customer service issues on invoices
- Research issues with POs from Accounts Payable
- Research issues from Collections
Reports:
- Review bi-weekly active/inactive reports and make corrections as needed
- Run monthly billing report and give to Managers as needed; also send full report at end of month to Corporate Services Manager
- Run active report for meetings
- Run active/inactive report once a week to make sure it is clean
- Go over liens / notices report with Managers, call customer to help collect payment and make sure owner info is in CE for liens and notices to be sent.
- Run job cost detail report for Managers, if needed
- Run unposted freeform invoices report and unposted progress billings report to make sure all invoices are posted in CE
- Run PO status report to see which pick tickets have not been received from field
- Run committed cost report to investigate and clean up old cost on jobs
Additional Duties:
- New hire orientation
- Print checks as needed for per diem, permits, etc.
- Notarize documents
- Clean out refrigerator, as needed
- Office maintenance (cleaning service, a/c service, trash service, etc.)
- Answer phones – designated am or pm
- Order office supplies
- Lunch for meetings
- Coordinate office functions
- Help coordinate charity events for Dallas office
- Backup for other Admin(s), as needed
Knowledge:
- High school diploma is required
- Bachelor’s Degree is preferred
Work Experience:
- Customer Service Experience
- Purchasing and Purchase Order Experience
- Familiar with/or use of "AIA" for construction billing
Skills and Competencies:
- Excellent written and verbal communication skills.
- Ability to follow verbal and written instructions.
- Detail oriented with excellent organization skills.
- Ability to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the Company
- Ability to maintain accurate and auditable records
- Ability to work in a fast-paced service/construction team environment
- Attention to detail with emphasis on accuracy and quality
- Ability to prioritize work to balance multiple projects and deadlines
- Familiar with/or use of "AIA" for construction billing
- 100% Office Setting, including sitting, some bending, walking and viewing.
Compensation details: 18-25 Hourly Wage
PId26b50ba35a6-37156-34920314
Dallas, 6 mi from Carrollton
that provides significant career advantages. You’ll find room to grow, freedom to explore — and the safety to fail. Thank you for your interest in joining our curious, passionate, hardworking team.
Corgan is actively recruiting a dynamic Contracts Administrator...
Firetrol Protection SystemsDallas, 6 mi from Carrollton
Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are currently seeking an experienced full-time contract administrator for Firetrol’s office in Dallas, Texas.
Under the direction of the District General...
Robert HalfMesquite, 22 mi from Carrollton
We are looking for an experienced NetSuite Administrator with expertise in end-to-end implementations and workflow management, particularly within the light industrial or big box retail sectors. This role focuses on optimizing our NetSuite...
Best jobs you don't want to miss: