Administrative Assistant - Development Department

Job Purpose:

This position reports to the Director of Development and has no supervisory responsibilities.

Job Responsibilities:

• Receive and track daily donations and process as needed
• Assist with additional administrative tasks to support the CCETN Development team
• Support tracking of fundraising efforts and maintain constituent information
• Enter meeting data and donor interactions in the database
• Serve as backup for the Database Specialist, processing donations and other funds when necessary
• Assist Development Representative with planning, preparation, and execution of special events
• Assist in coordination of mailings and e-solicitations
• Assist Communications Coordinator with managing social media communication
• Enhance donor relations by tracking and addressing donor requests
• Ensure timely response to donor communications
• Generate donor reports and draft donor letters
• Assist with tracking development activity and preparing relevant reports

Job Requirements:

• Must be able to move up to 25 lbs.
• Must be an organized self-starter who can handle multiple assignments and meet deadlines
• Must have strong written communication skills and possess the ability to write clear, structured, grammatically correct, articulate, and persuasive grants
• Must be a able to work independently as well as part of a team
• Must have strong editing skills and attention to detail
• Must be willing to travel if required
• Must maintain any training and certification requirements
• Must support the teachings of the Catholic Church and embody our organization's mission and culture through behavior and daily interactions
• Regular and predicable on-site attendance is required

Job Qualifications:

• Minimum of 1 year of experience in an administrative role, with preference for experience in development or accounting
• High school diploma required; Associate degree is preferred
• Knowledge of fundraising information sources and familiarity with research and prospecting techniques
• Knowledge of basic fundraising techniques and strategies
• Proficient in Microsoft Office applications