Administrative Assistant

This is an exciting opportunity for someone looking to contribute to a growing organization in a fast-paced, results-driven environment.

Key Responsibilities:

• Office Administration: Manage daily office operations, including answering phones, responding to emails, and maintaining organized filing systems.
• Document Management: Prepare, edit, and distribute correspondence, reports, and other documents related to construction projects.
• Scheduling: Coordinate meetings, appointments, and travel arrangements for management and project teams.
• Record-Keeping: Maintain and update records such as project timelines, invoices, contracts, and permits.
• Support Construction Projects: Assist with preparing bid proposals, tracking project deadlines, and maintaining communication with vendors, subcontractors, and clients.
• Financial Assistance: Process expense reports, track invoices, and assist with budget management.
• Inventory Management: Order and manage office and project supplies to ensure smooth operations.
• Compliance: Ensure documents and practices comply with regulatory requirements and company policies.
• High school diploma or equivalent required; associate or bachelor’s degree in business administration or a related field preferred.
• 2+ years of administrative experience, ideally in the construction or a related industry.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software is a plus.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Familiarity with construction terminology and processes is highly desirable.