Human Resources Administrative Assistant

Overview:

This role must be able to effectively listen to understand issues, as well as be assertive.

Responsibilities:

• Timely and accurately input required information into database: HRIS, ERP, and Excel.
• Supports process improvement efforts.
• Maintains employee discipline log.
• Provides backup to HR Payroll Administrator
• Ensures records are accurate and maintained in accordance with established procedures.
• Maintains department filing.
• Monitors attendance call-in line and forwards messages to the HR and Operations Department when needed.
• Provides back up to any aspect of the HRIS system.
• Educates employees on HRIS features of how to manage vacation or personal business days.
• Enters training records into database.
• Answers incoming calls and greet visitors.
• Assists with recruiting, new hire orientation and onboarding processes.
• Coordinates background checks, physical and drug screens, candidate notifications and start date for candidates.
• Manages associated IT onboarding requests for salaried candidates
• Maintains candidate tracking database and reports
• Reconciles vendor invoices.
• Uniforms
• Shoes
• Prescription Safety Glasses
• Occupational Health
• Temporary Staffing
• Secure Document Disposal
• Assists with ad hoc HR projects.
• Coordinates HR-sponsored events and catering needs.
• Maintains confidentiality.
• Other duties may be assigned.

Qualifications:

• Thinks strategically and approaches all efforts from a future, proactive standpoint. Utilizes formal problem-solving methodologies.
• Demonstrates accountability.
• Actively seeks, shares, and applies new concepts to continuously improve self and others.
• Works effectively with others individually and in teams in pursuit of organizational goals.
• Excellent organizational skills applied regularly.
• Skilled using computer applications including MS Office, Intranet, and Internet.
• Learns all functions of HRIS.
• Maintains confidentiality.
• Effectively interfaces with other departments as needed.
• Cooperation/Initiative – ability to display a cooperative attitude, collaborate with work teams, and display a willingness to take on responsibilities and challenges.
• Position contingent on passing all applicable fit for duty requirements.
• May be required to climb, bend or squat on occasion.
• Must regularly lift and/or move 20-35 pounds and occasionally lift up to 50 lbs.
• Position is located onsite in Athens, GA