Accounting Firm Administrative Assistant

Position Overview:

Location: Islandia, NY 11749

Schedule: Full-Time | Monday – Friday | 8:45 am – 5:30 pm

Salary: $55,000 – $65,000 annually

What’s In It for You:

• Comprehensive Benefits: Employer-supported medical insurance, dental and vision plans, with additional ancillary options.
• Retirement Savings: 401(k) plan with employer matching to help you secure your future.
• Work-Life Balance: Generous paid time off, allowing you to recharge and spend time with loved ones.
• Community Involvement: Participate in our employee volunteer program with additional time off for making a difference.
• Professional Growth: Benefit from our mentor program, onsite paid continuing education, and opportunities for career development.
• Engaging Work Environment: Join team-building events and outings that foster a positive and collaborative workplace culture.

Job Summary:

Your role will also involve managing workflows, scheduling meetings, and ensuring smooth communication within the firm. This is an excellent opportunity to develop your skills in a fast-paced, growth-oriented environment.

Key Responsibilities:

• Greet staff and clients with professionalism and positivity.
• Collaborate closely with senior administrative staff.
• Serve as a key point of contact between clients and staff.
• Manage and update workflow systems and contact lists.
• Draft and distribute emails, memos, letters, faxes, and forms.
• Scan and maintain data management systems.
• Assist with accounts payable, accounts receivable, billing, and tax return processes.
• Efficiently manage communications, calls, emails, and meetings.
• Provide courteous support to clients, visitors, and staff.
• Manage office supplies, including inventory, ordering, and cost-saving research.
• Participate in firm recruiting, team-building, and other events.
• Assist with various tasks and special projects as needed.

What You’ll Need:

• At least 2 years of experience as an Administrative Assistant, with exposure to accounting, AP, AR, tax, bookkeeping, and billing.
• An Associate degree or higher is preferred; a High School diploma or equivalent is required.
• Proficiency in MS Office Suite and general computer skills.
• Excellent written and verbal communication abilities.
• Strong organizational skills, with the ability to multi-task and stay self-motivated.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Professional demeanor and strong customer service orientation.
• Physical ability to sit for extended periods.

About SMG ABA LLC:

Petersburg, Florida, we offer a dynamic work environment where each team member’s contributions are valued and rewarded.

Join us and be part of a team that values hard work, encourages growth, and celebrates achievements together.

Apply Today!

Pay Range: USD $55,000.00 - USD $65,000.00 /Yr.