Accounts Payable Specialist
Robert Half Saint Louis
Robert Half Talent Solutions is working with a client seeking a detail-oriented and organized Accounts Payable Specialist to join their financial department. The Accounts Payable Specialist would be responsible for processing vouchers 3-way match, processing, coding (using General Ledger codes), verifying and reconciling invoices, and handling small package freight and LTL freight invoices.
Key Responsibilities:- Process and reconcile invoices and freight bills for overcharges, filing freight claims for LTL and small package services (FedEx and UPS).
- Download weekly billing reports from carrier portal.
- Reconcile processed work by verifying voucher reports to invoice totals.
- Ensure expenses are charged to the right accounts and cost centers by analyzing invoice/expense reports.
- Prepare Accounts Payable checks and ACH batches.
- Run weekly bank reports, post payments for ACH, Auto debit payments, process payments in vendor portals.
- Resolve purchase order, contract, invoice, or payment discrepancies and documentation with the proper department.
- Reconcile monthly statements and related transactions from vendors.
- File and Maintain Accounts Payable Records while keeping information confidential.
- Ensure all company procedures, approval processes, and internal controls related to Accounts Payable are followed.
- Perform other duties as assigned.
- 5+ years Accounts Payable experience
- Experience in freight processing, especially with freight claims, small package, and LTL
- Proficiency in Microsoft Excel (moderate level) and MS Word
- Strong data entry skills
- General Math Skills
- Solid analytical skills and accounting knowledge
- Proficiency in Account Reconciliation and Accounts Payable (AP).
- Demonstrated experience with Check Runs and Coding Invoices.
- Solid skills in Data Entry and Invoice Processing.
- Proficiency in Microsoft Excel is a must.
- Experience with Freight Charges is preferred.
- Ability to handle confidential information with discretion.
- Excellent attention to detail and organizational skills.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
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