Workers' Compensation Legal Assistant II

Overview:

AmTrust Financial Services, Inc., a fast-growing commercial insurance company, has an immediate need for an in-house Legal Assistant to work in our Woodland Hills Litigation office.

Responsibilities:

• Provide Legal Assistant support to 4 Attorneys.
• Identify and flag critical documents requiring timely responses and associated deadlines to ensure our clients/insureds/Company are protected from sanctions and unnecessary litigation.
• Coordinate/schedule meetings, hearings, appointments, and depositions.
• Maintain and manage Attorney calendars avoiding and resolving conflicts.
• Generate draft templates (pleadings, motions, objections, correspondence) for attorney review and approval.
• Knowledge and experience in requesting Panel physicians (requests, strikes, workflow timelines).
• Assemble medical packets to experts along with itemized schedule of records.
• Document processing (assemble, serve, E-file accordingly).
• Independently manage and prioritize competing deadlines.
• Communicate with Claim partners, clients/insureds, witnesses, Court personnel, opposing counsel, vendors, and team members in a professional/collaborative manner.
• Maintain data integrity in our document management platform supporting our paperless environment (documents, parties, roles/relations, naming conventions).
• Timely transmit and request payments to vendors, experts, etc.
• Knowledge of local Court rules and e-filing requirements.
• Assist Manager with special assignments as needed.
• Provide workflow feedback by eliminating unnecessary/outdated processes.
• Identify outdated templates requiring updates.
• Implement and follow best practices/departmental workflows.

Provide backup support when needed:

• Answer inbound main line phone calls and route inquiries to correct team member.
• Greet and manage guests and vendors.
• Retrieve, scan, and route all incoming mail to proper team and Claims.
• Monitor and process office electronic mailbox correspondence.
• Process outbound USPS/FedEx mail Provide office support as needed (place tickets for failing equipment, order office supplies, assist peers as needed and during PTO).

Qualifications:

• High school diploma or general education degree (GED).
• 5+ years’ California workers compensation defense experience preferred.
• Prior experience supporting multiple attorneys / competing deadlines.
• Proficient in technology, Microsoft Office (Word, Excel, Outlook, etc.).
• Organized, self- motivated, ability to prioritize and work independently.
• Exceptional attention to details and the production of professional work product.
• Excellent written and verbal communication skills.
• Work in a team environment with a positive respectful attitude.
• Experience with a document management platform (Litify a plus).

This range may be modified in the future.

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