[ref. c2181104] Part Time Office Assistant

We are offering contract employment opportunity for a Part Time Office Assistant based in Falls Church, Virginia. In this role, you will be primarily tasked with maintaining an organized and efficient office environment. Your hours will be Monday to Friday 10 AM to 2 PM but will need to be flexible to work Full time from 8:30 AM to 5 PM when needed.

Responsibilities:

• Filing and organizing patient charts to ensure easy accessibility and accuracy
• Scanning and photocopying documents as required
• Using MS Office to manage, organize, and update relevant data
• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel
• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees
• Dispatching outgoing mail in a timely and accurate manner
• Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations
• Keeping track of office equipment and arranging for maintenance or repairs when necessary
• Implementing basic office skills to effectively perform daily tasks and duties.
• Must possess basic office skills including proficiency in Microsoft Office Suite.
• Ability to handle various administrative tasks in a timely manner.
• Excellent communication skills, both written and verbal.
• Demonstrated experience in managing office equipment and inventory.
• Minimum of 1 year of experience in a similar role or related field
• Proficient in using Microsoft Word and Microsoft Outlook
• Proven ability to manage a multi-line phone system effectively
• Demonstrated customer service skills with the ability to resolve queries and issues efficiently
• Capable of organizing files and maintaining an efficient filing system