Secretary 1 Receptionist (SCA 01311)

About the Organization:

At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Overview:

The Secretary 1 Receptionist (SCA 01311) performs a majority of duties related to travel management support. Position also includes receptionist services.

Responsibilities:

• Prepare and coordinate travel arrangements in the government’s travel systems: Planning Data for Approving Travel (PDAT) and Concur. This includes travel authorizations, vouchers, reports, etc.
• Prepare, route, coordinate and perform quality check on all foreign travel requests that are routed through the Foreign Travel Management System (FTMS). This also includes other National Labs or contractors that will be traveling using NETL funding or NETL research.
• Process visas and passport applications.
• Maintain spreadsheet of Government passport expiration dates, send renewal notices, and file Government passports as needed.
• Provide notifications to travelers of approved foreign travel.
• Assist traveler in coordinating with appropriate office to obtain passport and/or visa.
• Provide ad hoc queries of FTMS for travelers.
• Provide receptionist services in Pittsburgh to include maintaining lobby area, directory marquees, brochures, maps, directions; receive and distribute delivered items; general clerical support; assist visitors and maintain logs.
• Other duties as assigned to ensure timely project execution.

Qualifications:

• High school diploma and 2 years’ professional office experience in administrative, technical and/or customer service function.
• General administrative support experience.
• Travel management/administration experience. Use of PDAT and/or Concur systems a plus.
• Proficiency with Microsoft products (Word, Excel, PowerPoint, Outlook). Ability to learn government software programs and systems.
• Experience in operating general office equipment (fax, copiers, and printers)
• Effective interpersonal and communications skills.
• Detail oriented.
• Excellent attitude, courteous and professional demeanor, and enthusiastic team member.

• Associate degree in Business Administration or related field with at least five (5) years of job-related experience or equivalent including SharePoint.

Benefits:

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

Work Environment/Physical Demands:

• This job operates in a professional office environment and uses standard office equipment such as computers and phones.

• Such positions may involve routine lifting of up to 10 pounds, regular handling, grasping, kneeling, and carrying.
• Constant use of vision and mental alertness is required.

• Know and follow environment, safety, and health (ES&H) policies and procedures that apply to their job assignments.
• Become knowledgeable of and maintain awareness of the ES&H hazards associated with their work. Perform work safely in accordance with hazard controls.
• Report all unsafe operations, and, if necessary, exercise stop-work authority in cases of imminent danger.
• Work only on those tasks in which they have the required competence, training, skills, and abilities to prevent injury to one’s-self, employees, the public, or the environment.
• Maintain active involvement in the introduction, revision, and/or promotion of ES&H/ISM program activities.

• This is typically an 8 hour per day daylight schedule.

Drug Free Workplace:

As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Solicitation:

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.