HR Coordinator

Position Overview:

The individual in this role is responsible for performing all administrative work for the Human Resources Department.

Essential Functions:

• In collaboration with the Payroll Administrator, processes all 401(k) loans, deferral changes, terminations, etc.
• Coordinate leave of absences to include Family Medical Leave, Paid Family Leave, Personal, Medical, etc. Inform the department managers of leave requests; issue leave packets; track all leaves; process all disability forms for payment to the different 3rd party administrators; etc.
• Process terminations of benefits on the different portals; generates and sends COBRA notices to non-union staff and to the union benefits office for the union staff.
• Process OSHA logs; maintain SDS master binder; process and submit employee accident reports within 48 hours of the accident; ensure completion of Corrective Action Forms, etc.
• Performs all administrative duties for the department as needed and requested.
• Respond to internal and external HR related inquiries or requests and provide assistance.
• Direct HR related calls or distribute correspondence to the appropriate person of the team.
• Maintain records of personnel-related data in both paper and the database and ensure all employment requirements are met
• Assist with the coordination of the health benefits annual open enrollment.
• Track monthly eligibility for all benefits and issue enrollment forms to new hires at least 30 days prior to their eligibility date.
• Participate in annual pension audits and filing of 5500 forms.
• Review monthly health insurance invoices and submits invoices to Accounts Payable in a timely manner.
• Maintain the employee locker inventory and issue lockers to new hires.
• Maintain all HR bulletin boards; ensure all compliance posters are up to date.
• Complete all verification of employments, including employment letters as requested by the staff.
• Support the development and implementation of Human Resources initiatives and assist in coordinating sponsored events and activities.
• Performs all filling for the Human Resources weekly or as needed and other duties as assigned by the Director of Human Resources.

OTHER REQUIREMENTS, REASONING ABILITIES AND PHYSICAL DEMANDS:

• Highly organized and detail oriented.
• Ability to multitask without compromising the accuracy of the work.
• Must take pride in the work performed and responsibility for the results.
• Must possess the ability to work in a fast-paced environment and adapt to changes.
• Must be self-motivated, take initiative and be able to work efficiently both independently and in a collaborative team.
• Must be able to uphold confidentiality to the highest levels.
• Must possess the ability to adapt to quick turnarounds and ability to meet deadlines.
• Be dynamic, self-motivated, creative, practice empathy, emotional intelligence, and mindfulness with members, and staff.
• Job routinely requires sitting, talking, walking, and use of a computer and telephone.

2+ years of relevant HR Benefits experience, Experience with Paylocity, Bi-Lingual Spanish is a plus