Administrative Assistant

The successful candidate will be responsible for handling incoming and outgoing mail, taking meeting minutes, and answering inbound calls. This position offers a short term contract employment opportunity.

Responsibilities:

• Accurately update information into a proprietary database
• Prepare and manage spreadsheets for Monthly Allowances
• Handle orders for supplies and equipment
• Keep track of balances and update Financial Eligibility in Avatar
• Develop and maintain tracking systems, including computerized excel and other databases
• Generate and distribute internal memos, postings, and other printed materials
• Handle all tasks related to the processing of incoming and outgoing mail
• Record minutes at all trainings, presentations, and staff meetings as requested
• Receive, screen, and route incoming telephone calls or relay phone messages to support staff
• Prepare Monthly Personal Needs Allowances.
• Minimum of 1 year experience in an Administrative Assistant role or similar position.
• Proficiency in Microsoft Excel and Microsoft Word is necessary.
• Experience with handling both inbound and outbound calls.
• Strong data entry skills are required.
• Ability to manage and maintain spreadsheets efficiently.
• Must have a track record of effectively answering inbound calls.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize work in a fast-paced environment.
• High level of accuracy and attention to detail.
• Strong organizational and time management skills.