Legal Secretary

This role involves a variety of administrative and legal support responsibilities and requires an ability to thrive in a fast-paced, deadline-driven environment.

• Manage the attorney's calendar, scheduling appointments, litigation proceedings, mediations, closings, and meetings.
• File, scan, copy, and maintain physical and electronic records.
• Maintain file organization and management to ensure instant accessibility of case materials.
• Serve as the first point of contact for client, prospective client, and witness communication while maintaining utmost professionalism and confidentiality.
• Answer, screen, and direct phone calls, ensuring accurate message delivery to the attorney or appropriate parties.
• Provide updates and information to clients and external parties as directed by the attorney, always adhering to firm protocols.
• Aid in preparing for trials, including assembling trial binders, coordinating with courtroom personnel, and arranging travel or schedules as needed.
• Monitor deadlines across multiple cases and maintain a master calendar for attorney and team scheduling.
• Communicate upcoming deadlines to the attorney and ensure timely filing of necessary documents.
• Juggle multiple responsibilities and calendars effectively to ensure organized and seamless operations.

• Candidate must have at least 3 years of proven legal secretary experience and demonstrate proficiency with Westlaw.
• Minimum of 3 years experience in a legal secretary role or similar
• Proficient in Adobe Acrobat • Experienced in using Case Management Software
• Experience in Briefing and Calendar Management
• Excellent Client Relations skills • Proficient in Microsoft Word
• Proficient in Microsoft Outlook