Administrative Assistant

We are offering a long-term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry, located in Chicopee, Massachusetts. The successful candidate will be expected to execute a variety of administrative and office support tasks, with a strong focus on communication, organization, and attention to detail.

• Handle incoming phone calls and respond to voicemails efficiently
• Assist colleagues with various projects, providing necessary administrative support
• Welcome and guide visitors to the appropriate department or personnel
• Carry out tasks such as word processing, filing, and faxing documents
• Leverage skills in Microsoft Excel, Word, and Outlook for various administrative tasks
• Use Spanish language skills for translation purposes, if required
• Process tenant leases and manage records related to prospective tenants
• Utilize administrative experience to manage multi-tenant properties
• Perform receptionist duties, ensuring smooth operations of the front office
• Handle Section 8 housing matters, ensuring compliance with regulations. • Prior administrative experience, preferably within the real estate or property management industry
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Experience in managing tenant leases and handling prospective tenants
• Knowledge of Section 8 and multi-tenant property management
• Receptionist duties experience, including managing phone lines and greeting visitors
• Excellent written and verbal communication skills, with proficiency in Spanish language and translation
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize tasks effectively in a fast-paced environment
• Strong interpersonal skills and ability to build relationships with tenants and property owners
• Knowledge of property management software would be advantageous.