Administrative Assistant

This is a long-term contract opportunity with a possibility of going perm for the right candidate.

Key Responsibilities:

• Serve as the primary contact for all office management-related inquiries from both internal staff and external parties.
• Keep records up-to-date, including work orders, maintenance schedules, vendor contracts, and employee information.
• Organize and schedule inspections and services, coordinating with contractors, vendors, and suppliers for necessary service calls.
• Track and manage purchase orders, invoices, and expense reports related to operations.
• Prepare reports and documentation for meetings with managers, staff, and leadership teams.
• Manage inventory levels and order office supplies as needed to ensure operational continuity.
• Assist with onboarding new team members, managing paperwork, and coordinating training.
• Analyze internal processes to identify and implement improvements in efficiency, performance, and cost management.
• Collect and evaluate data related to operations, including expenses, vendor performance, and resource utilization.

MS Excel and 360 experience a must

Functions and Formulas

Min of 3 years of office management experience