Human Resources (HR) Assistant

The HR Assistant will also handle various administrative tasks such as data entry, conference room scheduling, and office supply management.

• Oversee the reception area, ensuring a welcoming environment for guests and governing bodies.
• Assist in HRIS administration tasks such as data entry and updating personnel data.
• Respond to all Verification of Employment/Income requests in accordance with HR policy and procedure.
• Review timesheets for weekly completion and time and PTO approvals; provide timesheet guidance to supervisory teams as needed.
• Assist with the onboarding and offboarding process, which includes managing IT tickets and badging.
• Coordinate conference room scheduling and setup, including catering and other meeting needs.
• Manage office supply requests, ordering, and distribution.
• Coordinate facilities maintenance repairs with landlords, contractors, and vendors.
• Oversee office housekeeping vendor and related supply inventory; coordinate special housekeeping needs.
• Assist in the coordination of special events, including securing venues, catering, and entertainment.
• Handle travel arrangements, including flights, ground transportation, and hotel accommodations.
• Provide HR support for ad hoc and ongoing projects.
• Maintain awareness of customer needs in communications, actions, and service delivery.
• Comply with HIPAA rules, appropriately safeguarding PHI or other private and confidential information.
• Proficiency in ADP
• Financial Services and ADP Workforce Now
• Familiarity with ATS - Asynchronous Transfer Mode
• Experienced in using Ceridian and HRMS software
• Knowledge of About Time software for time tracking
• Understanding of benefit functions and compensation administration
• Ability to ensure compliance with HR policies and regulations
• Proven track record in managing employee relations
• Excellent administrative assistance skills
• Ability to maintain confidentiality and act with discretion and integrity
• Strong communication skills, both written and verbal
• Attention to detail and high level of accuracy
• Ability to multitask and prioritize tasks effectively
• Proficient in using Microsoft Office Suite
• Bachelor's degree in Human Resources or related field is preferred
• Previous experience in a similar role would be advantageous.