Procurement Assistant

Your contributions will be instrumental in maintaining the accuracy and efficiency of their procurement operations.

Key Responsibilities:

• Oversee the accurate execution and distribution of NDCA’s for new suppliers.
• Perform data entry tasks efficiently using Viewpoint software.
• Participate in project conference calls and supplier meetings.
• Distribute RFQs to suppliers and track their progress.
• Prepare and issue Purchase Orders and Change Orders for major equipment and subcontractors.
• Monitor and manage all procurement processes following order execution.
• Utilize CRM and ERP tools for streamlined procurement management.
• Ensure compliance with procurement standards, policies, and regulations.
• Deliver exceptional customer service to both internal and external stakeholders.
• Support the team with receptionist duties and general administrative tasks as needed.
• Adept at using CRM software to manage customer relationships and interactions effectively.
• Proficient in ERP - Enterprise Resource Planning, to streamline business processes and manage daily business activities.
• Knowledge of compliance regulations related to procurement is essential.
• Exceptional customer service skills are necessary to maintain relationships with vendors and clients.
• Experience in providing administrative assistance, including managing schedules, organizing files, and preparing reports.
• Capable of performing receptionist duties, such as greeting visitors, answering phone calls, and managing correspondence.