General Office Clerk

We are offering a contract to hire employment opportunity for a General Office Clerk in San Jose, California. This role is integral to our organization, where you will be responsible for a variety of administrative and clerical tasks that ensure efficient office operations.

• Oversee and manage incoming and outgoing mail, including sorting packages and preparing them for dispatch.
• Maintain and update accurate customer records in the system.
• Handle phone calls professionally, routing them to the appropriate personnel.
• Welcome and greet visitors, customers, vendors, and employees in a friendly manner.
• Assist in scheduling and maintaining conference rooms, including setup and tidiness.
• Provide support for client meetings, such as setting up reception and catering.
• Manage office supplies and materials, ensuring adequate inventory and organized storage areas.
• Offer support for mail and package services, including creating shipping labels and distributing incoming items.
• Ensure the cleanliness and adequacy of kitchen areas, including ordering and stocking supplies.
• Utilize software tools like Microsoft Excel, Microsoft Outlook, and Microsoft Word for various tasks.
• Perform data entry tasks and organize files efficiently.
• Provide assistance for wayfinding and phone/A/V/meeting room technology support as needed. • Proficiency in Microsoft Word, Microsoft Excel, and Microsoft Outlook
• Experience in Administrative Assistance
• Strong Customer Service skills
• Ability to perform Data Entry tasks with accuracy
• Experience in Organizing Files and maintaining a neat workspace
• Knowledge of Shipping Functions and coordination
• Ability to Schedule Appointments and manage calendars
• Experience with Scanning and digitizing documents
• Ability to work cohesively in a team environment as well as independently
• Strong oral and written communication skills
• High attention to detail and organizational skills
• Ability to multitask and prioritize effectively
• Demonstrated problem-solving skills
• Professionalism and strong work ethic.