Executive Administrative Assistant

Overview:

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to our VP of Sales and Sales Executive Team. The EAA will manage a wide range of advanced administrative and executive support-related tasks and must be able to work independently within guidelines, maintaining a high level of professionalism and confidentiality.

Responsibilities:

The duties and responsibilities of the position include the following (other duties may be assigned as needed):

• Provide administrative support to the VP of Sales and Sales Executive Team, including calendar management, scheduling meetings, and coordinating travel arrangements
• Process invoices and expense reports in a timely manner
• Prepare and review sales reports, presentations, and other documents as requested
• Conduct research as assigned
• Handle confidential information with discretion and professionalism

Qualifications:

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role, ideally in a sales environment
• Strong knowledge of office management systems and sales tools (CRM, MS Office Suite, etc.)
• Excellent verbal and written communication skills
• Ability to work independently and manage multiple priorities effectively
• Exceptional organizational skills with keen attention to detail
• Strong time management skills and ability to meet deadlines
• Proactive and solution-oriented mindset
• Experience with handling confidential information with discretion
• Bachelor's degree or equivalent experience is preferred

• Ability to lift up to 30 lbs., such as office supplies and files
• Ability to sit or stand for extended periods of time
• Occasional need to travel to off-site meetings or events
• Comfort with performing tasks that may involve some physical exertion, such as organizing supplies or setting up meetings

The base compensation range for this job classification is between $60,000 and $70,000. The determination of what a specific employee in this job classification is paid depends on a number of factors, including, but not limited to, prior employment history, job-related skills and qualifications, and length of service.