Administrative Assistant

We are offering a contract

• Thurs. Flexible start time of 7:30am or 8am.

• Software company: Healthcare/Therapy.

Responsibilities:

• Handle both inbound and outbound calls, providing excellent customer service.
• Efficiently manage email correspondence, ensuring prompt responses.
• Schedule meetings, keeping in mind the busy schedules of team members.
• Maintain a welcoming environment by greeting guests and vendors upon their arrival at the office.
• Manage office supplies, keeping track of inventory and placing orders when needed.
• Handle mail and packages, ensuring they are sent and received in a timely manner.
• Maintain the cleanliness and organization of the office and conference rooms.
• Coordinate travel arrangements for team members, ensuring cost-effectiveness.
• Assist in the planning and execution of employee and company events.
• Take on ad-hoc projects as requested by leadership team members, ex: processing expense reports.
• Minimum of 1 year of experience in an administrative role
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook. Concur experience is a big plus!
• Proven experience in handling inbound and outbound calls
• Strong customer service skills with the ability to engage in a detail oriented manner with clients and colleagues
• Demonstrated ability to schedule appointments accurately and efficiently
• Experience with data entry tasks, ensuring accuracy and attention to detail
• Comfortable in managing email correspondence, with excellent written communication skills
• Ability to handle and prioritize multiple tasks simultaneously in a fast-paced environment
• Experience in answering inbound calls in a detail oriented and courteous manner
• Excellent organizational skills and the ability to work independently.