Corporate Administrative Assistant
Our client is seeking a Receptions/Administrative Assistant to work in its corporate office in downtown Washington, DC. The perfect candidate will be the face and voice of our client presenting a professional appearance and great verbal and written communication skills.
The candidate must be diplomatic, tactful, and discreet in the handling of information. The Receptionist/Administrative Assistant ensures that the receptionist desk and waiting area are properly staffed and maintained in a professional manner.The candidate will perform various administrative tasks i.e., preparing correspondence, creating, and maintaining databases.
Administrative Assistant:
Post vacancies on Company, Monster, Indeed, LinkedIn websites and state job boards.Conduct resume searches using databases from Monster, Indeed, and other professional websites to find qualified candidates.
Prepare correspondence to send job seekers and candidates regarding the disposition of their resumes.
Prepare letters of offer, termination, and other correspondence.
Create and distribute via email Monthly Employee Birthday Wishes.
Prepare memorandum and forms for six-month and annual performance evaluations.
Prepare purchase orders & check requests for purchases.
Make travel arrangements (flight/hotel/registration fees) when payment is by corporate credit card.
Prepare check requests for all administrative expenses for fifteen vendors.
Reconcile credit card charges to purchase orders/receipts for expenses.
Perform other administrative/clerical duties as assigned; andMaintain office supplies & inventories and order when needed.
Receptionist:
Greet callers, guests, and visitors with a positive and helpful attitude.Receive incoming calls, direct them to the appropriate company employee or take a message.
Answer general inquiries related to the functions of the organization.
Sort and log all incoming UPS, Federal Express, and Courier mail.
Maintain logs for meetings scheduled in the Conference Room & ensure it is set up for meetings; andEstablish and maintain up-to-date employee and office telephone directories.
Qualifications
High school diploma or general education degree, three years of front desk experience, and at least 55 wpm typing.At least five (5) years of office experience.
Must have or obtain within 6 months of hire a notary Public certification.
Must be proficient in Microsoft Office Suite (Outlook, Calendar, Excel, PowerPoint & Access).
Candidate must be able to pass background screening.
Initiative-taking and responsible individual with a strong work ethic.
Must be able to work in the office five days a week during the hours of 8:30 a.m. to 5:30 p.m.; andMust be able to manage a multi-line telephone system.