Executive Assistant - Miami

Company: The Bautista Group, LLC

Position Overview:

The Bautista Group is seeking a proactive and highly organized Executive Assistant to support the CEO in managing multiple responsibilities and ensuring smooth daily operations. This role requires a strategic thinker who thrives in a fast-paced environment, is detail-oriented, and can manage competing priorities with professionalism and discretion.

Key Responsibilities:

• Meeting Support: Take detailed notes during biweekly team meetings, ensuring accurate documentation and timely distribution.
• Project Management: Track multiple projects and tasks, ensuring deadlines are met and progress is communicated effectively.
• Email Management: Prioritize incoming emails, draft replies, and ensure timely responses to critical communications.
• Calendar Coordination: Manage the CEO’s calendar, schedule appointments, and ensure alignment with priorities.
• Scheduling: Coordinate meetings, appointments, and events across multiple time zones.
• Gatekeeping: Serve as the primary point of contact for the CEO, filtering inquiries and requests.
• Proposal Development: Assist in drafting, formatting, and finalizing proposals for clients and partners.
• Statement of Work (SOW) Development: Collaborate with the CEO to create and refine SOWs for various projects.
• Lead Qualification: Prepare for sales calls by qualifying leads, organizing materials, and briefing the CEO.

Preferred Skills & Nice-to-Haves:

• Bookkeeping: Familiarity with basic accounting and bookkeeping tasks.
• Entrepreneurial Operating System (EOS): Knowledge of EOS principles and tools is a strong advantage.

Qualifications:

• Proven experience as an Executive Assistant or similar role, preferably in a dynamic and entrepreneurial environment.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• Ability to work independently, anticipate needs, and take initiative.
• Discretion and confidentiality when handling sensitive information.
• Strong attention to detail and problem-solving skills.

Why Join The Bautista Group?

The Bautista Group is a Service-Disabled Veteran-Owned Small Business that values innovation, teamwork, and a commitment to excellence. You will play a critical role in supporting a growing organization and directly contribute to its success.