Medical Staff Secretary

Overview:

Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.”

Come join our Amazing team here at Hackensack Meridian Health! We offer EXCELLENT benefits, Scheduling Flexibility, Tuition Reimbursement, Employee Discounts and much more!!!

The Medical Staff Secretary assists in gathering, coordinating, and distributing data, minutes and correspondence and other duties pertaining to the functioning of the Medical Staff.

Responsibilities:

• Responsible for coordinating and providing staff support for specified Medical Staff functions, including for the Committees and Department Meetings of the Department of Medicine (Perth Amboy Division), Department of Medicine (Old Bridge Division), Department of Medicine (Quality Assurance Committee), and Graduate Medical Education.
• Support the program functions for the Physical Diagnosis Course, Physician Assistant Program and Internal Medicine Residency.
• Assures meeting room assignments and reservations; provides members with two weeks written notice of date/time/place of scheduled meeting. Prepares agenda.
• Attends meetings, if requested; produces accurate minutes of meeting within one week after receipt of draft. Submits minutes for necessary approvals and routes as appropriate.
• Types related correspondence as received within two weeks of receipt.
• Follow up on action items from the meetings.
• For all meetings under assigned responsibility, generates and maintains a current attendance record for all medical staff meetings.
• Produces on-call schedules for the Department of Medicine and its divisions; types, distributes and communicates changes as received.
• Maintains current listing of assigned physician mailboxes and distributes accordingly.
• Performs secretarial functions to support the activities of the Medical Staff.
• Receives incoming telephone calls, records accurate messages, places outgoing calls.
• Retrieves and delivers Medical Affairs mail to/from mailroom, on shared basis with other secretarial staff.
• Coordinates duplication, collation, distribution, filing of materials
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Qualifications:

Education, Knowledge, Skills and Abilities Required:

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• Minimum of two years of secretarial school or equivalent training.
• Minimum of four years of secretarial experience or equivalent employment experience or education.
• Excellent written and verbal communication skills.
• Proficient computer skills that include but are not limited to Microsoft Office and/or Google Suite platforms.

Education, Knowledge, Skills and Abilities Preferred:

• Health/hospital experience.