Full Charge Bookkeeper

This role requires excellent organizational skills, a strong understanding of accounting processes, and proficiency in utilizing systems such as Sage.

• Review pricing, enter invoices, and address vendor price/tax adjustments.
• Print weekly checks, reconcile vendor statements, and manage vendor setup.
• Process credit card statements and file payables with check stubs.

• Prepare and send monthly AIA invoices and change orders.
• Review aged trial balances, follow up on collections, and enter payments received.
• Maintain AR records in job folders and Sage systems.

• Reconcile payments, bank statements, and sales tax returns.
• File quarterly tax returns (PTET, HUT, corporation taxes, payroll taxes).
• Assist with general ledger entries and annual financial reporting.

• Set up jobs in Sage and Exaktime, including geofences and certified classes.
• Review contracts, POs, and manage change orders.
• Process and track time/material adjustments in job files.

• Process weekly payroll, adjustments, and direct deposits via NACHA files.
• Manage withholding taxes, child support, and certified payrolls.
• Import payroll data from Exaktime and handle prevailing wages, OT, and benefits.
• File quarterly payroll tax reports (941, NYS 45) and generate payroll reports.

• Onboard new employees, update records, and track training requirements.
• Develop policies, oversee benefits renewals, and manage workers’ compensation and audits.
• Communicate policy updates and ensure employee compliance.

• Proven experience in office management, accounting, and payroll.
• Proficiency with Sage and payroll systems.
• Strong knowledge of accounts payable/receivable processes and tax regulations.

Preferred:

• Experience in construction accounting