Accounts Payable Specialist
Robert Half Woodbridge
My client, a food manufacturer and distributor, located in Woodbridge, has an opportunity for an Accounts Payable Specialist.
- Post business transactions, process invoices, and verify financial data to ensure accuracy in accounts payable records.
- AP invoice three-way match and reconciliation of received quantities with the warehouse staff.
- Ensure the accuracy of invoice payments for auditing and tax purposes and protect the business against overpayments through diligent monitoring.
- Maintain document retention for all payment and custodianship and accountability for check stock and password information.
- Assist in the preparation of accounts payable reports and analysis as requested, contributing to financial transparency and decision-making.
- Reconcile credit card and bank statements and upload transactions into QuickBooks / Net Suite.
- Prepare cash availability report based on daily deposits and reconciliation of outstanding payments. Current cash availability is the first step for weekly payment selection process.
- Process manual payments as requested, ensuring accuracy and proper documentation.
- Calculate and record month-end accruals, including the preparation and entry of relevant journal entries. Manage monthly and annual cut off of AP transactions.
- Process weekly payroll journal entries and enter them into QuickBooks / Net Suite accurately and on time.
- Support the organization's financial obligations, including processing and preparing payments via checks and ACH transactions.
- Proficiency in Account Reconciliation is required.
- Must have experience with Accounts Payable (AP).
- Capability to manage Check Runs effectively.
- Should have skills in Coding Invoices.
- Data Entry skills are essential.
- Must be adept in Invoice Processing.
- Proficiency in Microsoft Excel is necessary.
- Experience with Oracle is a plus.
- Knowledge of QuickBooks is advantageous.
- Familiarity with SAP is required.
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