Sr. Administrative Assistant

Your key responsibilities will encompass a wide range of tasks, from marketing support to tenant coordination.

• Develop and distribute marketing materials, such as flyers and packages, for prospective tenants, brokers, and property owners.
• Offer administrative assistance to the department, including the creation of deal packages, maintenance of tenant listings, and support in marketing package preparation.
• Manage the calendar and handle expense reports for remote team members.
• Collaborate with the Tenant Coordinator to oversee projects under construction, from initial tenant contact to final leasing commission payment.
• Assist the Marketing Director in updating internal and external site plans for portfolio properties and contribute to sales reporting collection and reporting.
• Handle broker commission calculations, commission letters, and process payment requests.
• Assist in drafting 3rd Party Listing agreements and manage tenant communication.
• Coordinate with leasing departments for accurate and timely updates to the Monthly Leasing reports.
• Support the Tenant Coordinator in updating the Monthly Construction Tracker accurately and promptly. • Comprehensive understanding of Budget Processes is required.
• Proficiency in Calendar Management is essential.
• Excellent Communication skills are expected in both verbal and written forms.
• Ability to effectively handle Conference Calls with various stakeholders.
• Capability to Enter Invoices accurately and promptly.
• Experience in entering Vendor Invoices is highly desirable.
• Knowledge of Real Estate - Leasing is a significant advantage.
• Proven track record in Administrative Assistance is necessary.
• Proficiency in Administrative Management is expected.
• Familiarity with Administrative Office procedures and protocols.
• Experience in Administrative Oversight is highly preferred.
• Understanding of Lease Agreements is crucial.
• Familiarity with the preparation and execution of Lease Contracts is required.
• Experience in handling Lease Documents is a major asset.
• Understanding of Lease Terms and their implications is necessary.
• Experience in managing Leases is highly desirable.