Legal Secretary

The position is hybrid, requiring 3 days on-site and 2 days remote each week.

Key Responsibilities:

• Assist attorneys with end-to-end litigation tasks, including managing case files, organizing documents, and preparing shells for discovery.
• Coordinate and schedule depositions, meetings, and site inspections.
• Prepare and manage documents for e-filing in state and federal courts.
• Support trial preparation by organizing exhibits, preparing trial binders, and coordinating witness logistics.
• Handle routine office duties such as answering phone calls, managing calendars, and coordinating appointments.
• Convert and manage PDFs, handle bate stamping, and prepare documents for various stages of litigation.
• Assist in managing correspondence, including communications with clients, witnesses, and other parties.
• Maintain and update the litigation calendar, ensuring all deadlines and court dates are accurately recorded.
• Utilize legal and office software effectively, including MS Office Suite, Zoom, Docusign, and case management software.
• Manage electronic documents, ensuring proper organization and accessibility for the legal team.

Qualifications:

• Minimum of 2+ years in litigation support as a paralegal and/or legal secretary, with strong familiarity with California civil code and procedure. Experience managing cases from discovery through trial is essential.
• Proficiency in MS Office Suite, legal case management software, e-filing platforms, PDF management, and Docusign. Comfortable using Zoom for virtual meetings.
• Exceptional organizational abilities with strong attention to detail. Proven capability in managing complex calendars and meeting tight deadlines.
• Excellent written and verbal communication skills. Ability to collaborate effectively with attorneys, clients, and other stakeholders.
• Paralegal Certificate preferred, with a Bachelor's degree in a related field as a plus.
• Must be able to work on-site in Oakland 3 days a week, with 2 days remote. Immediate availability for a 2-3 month assignment.