Office Assistant

The Firm:

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The Role:

The Andersen Tampa Office is seeking a full-time, mid-level Office Assistant for administrative work, involving independent judgment and action, and/or supervision of a mid-size office in a variety of activities. The Office Assistant is responsible for tax return filing administration and management, client billings, file maintenance, and administrative support for tax professionals.

He/she reports directly to the Office Managing Director and/or the OMD’s primary office personnel-in-charge on a day-to-day basis and serves as a primary contact person for a variety of support functions or services.

Primary Responsibilities/Essential Functions:

• Receives or welcomes visitors and appropriately and professionally escorts visitors to the proper office;
• Answers the main line, redirect callers appropriately, and takes detailed messages;
• Responds to inquiries from staff, office visitors or guests, clients, or vendors and must be able to communicate clearly and timely the appropriate resolution or recommendation as needed;
• Communicates with IT Helpdesk on any computer-related or network-related technical issues experienced by any one member of the staff;
• Works on drafts to create final correspondence or memoranda as the need arises.
• Accepts deliveries and mail for prompt distribution;
• Tracks and monitors office supplies, including replenishment of supplies frequently used; purchases supplies when inventory is low;
• Exercises independence in the performance of varied tasks in the areas of processing vendor invoices, certified mailing and/or overnight mailing, dropping off same packages to USPS and/or FedEx location, scanning various documents, including proofs of deliveries, maintaining files on network drives;
• Coordinates busy season meals/snacks for the staff and must be able to follow-up and confirm orders, ensuring accuracy of specified orders and seamless delivery;
• Proactively assists and ensures the completion of administrative support requested by staff on a day-to-day basis;
• Provides a willingness to be of service or assistance as needed; and
• Performs other related work as assigned.

The Requirements:

• 1 or more years of experience as an office support assistant;
• Possession of a high school diploma or proof of high school equivalency;
• Ability to work 40 hours per week;
• Valid driver’s license and ability to transport mail to the post office;
• Comprehensive knowledge of office practices, procedures, systems, and equipment;
• Comprehensive knowledge of basic math computations, grammar, composition, and spelling;
• Basic to comprehensive knowledge of computer information systems and software;
• Ability to make independent decisions based upon knowledge of operations, policies, and procedures;

Applicants must be currently authorized to work in the United States on a full-time basis upon hire. Andersen will not consider candidates for this position who require sponsorship for employment visa status now or in the future (e.g., H-1B status).

Andersen Tax welcomes and encourages workforce diversity. We are an equal opportunity employer. Applicants and employees are considered for positions and are evaluated without regard to race, color, national origin, ancestry, religion, sexual orientation (including gender identity and gender expression), mental disability, physical disability, sex/gender (including pregnancy, childbirth, and related medical conditions), age, marital status, military status, veteran status, genetic information, or any other characteristic protected by federal, state or local laws or regulations.

All qualified individuals, including those with criminal histories, will be considered in a manner consistent with the requirements of applicable state and local laws. Additionally, we make every effort to provide reasonable accommodations to qualified individuals with disabilities.

ANDERSEN TAX LLC NOTICE FOR JOB APPLICANTS