Office Coordinator

We are offering a contract to hire employment opportunity for an Office Coordinator in Gilberts, IL. The Office Coordinator will be responsible for managing and coordinating various office operations and procedures. This role will involve working in a professional office environment and will require skills such as CRM, About Time, Answering Inbound Calls, Budget Processes, Calendar Management, Communication, and Book Travel Arrangements.

Responsibilities:

• Serve as the primary point of contact for facility issues and events, coordinating and scheduling subcontractors for facility maintenance.
• Maintain a professional and organized office environment, ensuring cleanliness and proper organization.
• Manage vendor and contractor relationships, ensuring effective communication and coordination.
• Coordinate special and ongoing events, including ordering and setting up catering for events such as lunch & learns, in-house events, and staff meetings.
• Oversee the ordering and maintenance of office products and supplies, managing stock levels and employee requests.
• Assist in planning and coordinating special events in collaboration with other departments.
• Monitor and analyze business operational processes to identify inefficiencies and areas for improvement.
• Manage calendars and schedules for senior management, arranging travel, accommodations, and transportation as needed.
• Prepare and edit documents such as memos, ensuring accuracy and professionalism.
• Receive and review incoming communication, determining importance and distributing to appropriate staff members.
• Proficiency in CRM platforms is required
• Experience with 'About Time' software is a must
• Ability to answer inbound calls efficiently and professionally
• Familiarity with budget processes and financial management
• Strong skills in calendar management and scheduling
• Excellent communication skills, both written and verbal
• Ability to book and manage travel arrangements for staff members
• Proactive, detail-oriented, and able to multitask effectively
• Strong interpersonal skills and ability to work in a team-oriented environment
• High level of discretion and confidentiality for sensitive information.