Executive Assistant - ref. d15599703

This role is integral to the smooth functioning of our operations and involves interacting with various departments across the company.

Responsibilities:

• Oversee all travel arrangements for staff, including flights, accommodations, and transportation.
• Plan, organize, and execute a range of internal and external meetings and events.
• Coordinate our company's cultural promotion projects, including content creation and brand promotion.
• Perform daily administrative management duties such as purchasing office supplies, recording meeting minutes, and managing files.
• Collaborate with different departments to provide administrative support and ensure smooth company operations.
• Respond swiftly to emergencies, resolve incidents, and ensure all administrative activities proceed as planned.
• Handle project management tasks and ensure the successful execution of various company projects.
• Coordinate and manage event planning activities for both internal and external stakeholders.
• Oversee the booking of travel arrangements for staff members as part of your administrative responsibilities.
• Contribute to the promotion of our company culture through various projects and initiatives.
• Minimum of 3 years of experience as an Executive Assistant or in a similar role.
• Bachelor's degree or higher
• Proficiency in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System.
• Familiarity with About Time software.
• Proven ability in Calendar Management, Communication, Conference Calls, and Correspondence.
• Proficiency in Chinese language would be beneficial.
• Prior experience in Coordinating Events and Project Management.
• Ability to make Book Travel Arrangements efficiently.
• Strong organizational and multitasking abilities.
• Excellent interpersonal and communication skills.
• Proficient in using Microsoft Office Suite and other related software.
• Ability to maintain confidentiality of sensitive information.
• Demonstrated ability to work in a fast-paced environment.