Office Manager

apartmentRobert Half placeOak Brook calendar_month9/19/24

We are in search of an Office Manager to join our client's team in Oak Brook, Illinois. As part of this role, you will be tasked with a variety of responsibilities, including front desk duties, event planning, and supply management. This role operates within a fast-paced working environment, requiring excellent organizational skills and attention to detail.

Responsibilities:

Manage front desk operations, including receiving and directing visitors and handling incoming calls.
Oversee and coordinate event preparation, including food ordering and venue setup.
Utilize CRM software to maintain accurate customer records and respond to inquiries.
Handle travel arrangements for parties as needed.
Order and maintain office supplies, ensuring a well-stocked and efficient work environment.
Oversee the process of FedEx reconciliations.
Assist with application processing as required.
Leverage Concur software for efficient business operations.
Plan and coordinate office events, contributing to a positive and engaging workplace culture.
Ensure all office equipment is in good working order and arrange for repairs or replacements as needed.
Minimum of 3 years of experience as an Office Manager or in a similar role
Proficiency in using Concur for expense management
Experience in using CRM software for customer relationship management
Ability to efficiently handle answering inbound calls and operating a telephone answering system
Experience in maintaining and ordering office supplies
Knowledge in utilizing FedEx for shipping purposes
Proven ability in planning and organizing events
Strong communication and organizational skills
Ability to multitask and prioritize tasks
Excellent problem-solving skills
High level of discretion for both business and personal matters
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
High school diploma or equivalent; higher degree in a relevant discipline will be appreciated
Knowledge of office administrator responsibilities, systems, and procedures

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