Secretary

We are offering a short term contract employment opportunity for a Secretary in the non-profit sector, located in Kalamazoo, Michigan. The chosen candidate will be a significant part of our team, executing various administrative tasks and ensuring smooth communication.

• Engage in administrative projects as required
• Manage and maintain the appointment calendar effectively
• Carry out clerical duties such as filing and document management
• Assist visitors and direct them appropriately within the premises
• Perform receptionist duties including answering phone calls and directing them as necessary
• Provide administrative assistance for smooth operation of the office
• Manage the communication to and from the board as the Secretary. • Minimum of 1 year of experience in a similar secretarial role within the non-profit sector
• Demonstrated proficiency in clerical duties such as record keeping, scheduling, and data entry
• Ability to assist visitors, ensuring they feel welcomed and adequately directed or referred
• Experience in managing filing systems, both digital and paper-based, maintaining organization and accessibility
• Proven ability to perform receptionist duties, including handling of incoming calls and visitor reception
• Expertise in providing administrative assistance to executives, including scheduling, correspondence, and meeting arrangements
• Strong phone coverage skills, including managing multiple lines, taking messages, and forwarding calls appropriately.