Front Desk Coordinator - Robert Half

We are in search of a Front Desk Coordinator to join our a financial firm located in Irvine, California. The role is 100% on-site and offers a contract to permanent employment opportunity. As a Front Desk Coordinator, you would be expected to deliver exceptional service to clients, manage multiple projects, and handle a variety of day-to-day office tasks.

Responsibilities:

• Ensure the provision of excellent customer service by greeting and assisting clients and employees.
• Handle the management and distribution of parking validation.
• Sort and distribute all incoming mail, stamping with the received date, and preparing all outgoing mail for pickup.
• Prepare and distribute incoming UPS shipments and ensure the readiness of outgoing ones.
• Maintain a clean and stocked kitchen area, managing coffee stations, trash/recycling, dishes, and beverage refills.
• Coordinate and order catering for various meetings and events.
• Keep track and order office supply inventory as needed.
• Perform administrative tasks as directed.
• 5 years of administrative assistant or front desk coordination experience
• Skilled in Answering Multi-Line Phone System, being able to manage and direct calls efficiently
• Experience in delivering Concierge Services, providing excellent hospitality to clients
• Excellent Interpersonal Skills, with the ability to communicate effectively with team members and clients
• Knowledge of Microsoft Excel, with the ability to create and manage spreadsheets
• Familiarity with Microsoft Outlook, with the ability to manage emails and calendar events
• Proficient with Microsoft Word, able to create and edit documents
• Experience in Organizing Files, maintaining a tidy and efficient workspace